This is Why You Need to Put on the 6 Hats of Thinking!

You have just been nominated to chair the committee to plan your 10^th high school reunion. “Yikes!” you say to yourself as you contemplate what all this entails. Luckily, the committee has 5 other members who were appointed prior to graduation, so at least you don’t have to find help. Seeing as how you only have a year to plan the shindig, you feel a bit overwhelmed. But then you tell yourself you were picked to do this for a reason – because you can and will make it happen!

Your first order of business is to get the group together to get reacquainted with one another.

Seeing as how we are right in the middle of this COVID-19 madness, you schedule the meeting via a Zoom video call for a first informal meeting. Practicing proper social distancing is a must!

By the end of the first meeting, you have agreed as a group that you will meet every 2 weeks, at least initially until you are comfortable with where you are and where you are headed.  And to be honest you feel it is a nice little distraction from what is going on in the world and it is important to still be social – even if it is in front of a computer screen and even if you are still wearing your pajama bottoms!

The committee is comprised of an interesting cast of characters and you are wondering how the hell you are going to be able to handle the different personalities and ideas.  You conclude the meeting by setting only one agenda for the next meeting, and it is an important one –  which is to select a date for the reunion.

You are on Instagram after the meeting making sure you haven’t missed out on any excitement that has gone on while the world is in lockdown – the fear of missing out is real!  All of a sudden you see a photo of this lovely woman…

…and suddenly, it hits you!

NO! Not the urge to buy a frozen burrito on Amazon Fresh which suddenly appears in your Instagram feed (it’s amazing how they are able to display the right ads at the right time these days!)

Instead, her colorful hat brings you back to your senior year of college where your management professor taught you about a thinking technique called the 6 hats of thinking!

“That’s it!” you tell yourself. You can use the 6 hats of thinking method at your next meeting to help select the date for the reunion.

Since it’s been a while, you decide to dust off that book by Edward de Bono on the 6 hats of thinking that has been collecting dust on your bookshelf to get reacquainted with it. It’s the book sitting right beside the collector’s edition of the Kama Sutra, which sadly is just as dusty, and has been used just about as much.

Everything comes back to you quickly as you start reading through the book.  You quickly recall that…

The 6 Hats of Thinking…

…is a technique invented by the aforementioned Edward de Bono, considered by many to be the father of creative thinking, innovation, and teaching better thinking. It is a technique that helps you look at decisions from a multitude of perspectives. This causes you to step outside your usual thinking or decision-making style to come up with a more rounded or well-balanced decision or solution. Typically, the 6 hats of thinking method is used by groups, but it can also be used individually to make sure that you have considered all aspects of an issue equally. It can be used as a tool to solve problems, to plan events, for strategic planning, or as a way to run meetings.

This is How it Works…

When working through a problem, the collective group puts on each metaphorical hat one at a time to consider different aspects of the problem.  The 6 hats of thinking, which we will get into in a bit more depth in a bit, are as follows:

White hat: looks at the data and information available.

Red hat: takes an emotional view of the issue.

Black hat: looks at the negative aspects of the issue.

Yellow hat: reviews the positive aspects of the issue.

Green hat: looks for creative solutions or alternatives.

Blue hat: exercises control over the thinking process.

So, at any one time, everyone on the team is wearing the same color hat and looking at the issue from the same perspective.

Why It Works

Having everyone thinking in the same direction means that the team is engaged in what de Bono calls ‘parallel thinking’ as opposed to ‘adversarial thinking’.  Whereas adversarial thinking is based on a more argumentative style aimed only at discovering the truth, parallel thinking helps groups attain creative and well-rounded solutions by cooperating and collaborating.

To be more specific, the 6 hats of thinking method leverages parallel thinking to get everyone looking in the same direction at each step of the process, this ensures:

  Everyone is speaking the same language.

  Egos are removed – according to de Bono it “separates ego from performance”. And it helps block confrontations that can occur when people with different thinking styles discuss an issue.

  You are leveraging the diversity of the group and each person’s intelligence and experience.

  That people think differently than they usually would. For example, someone who is always optimistic will need to consider negative aspects of an issue. Or someone who is always rational will need to consider the emotional viewpoint.

  Focus – you aren’t jumping all over the place as you are moving through the hats systematically looking at each perspective together.

  Decisions have a healthy mix of creativity, emotion, ambition and sensitivity due to the fact you have looked at all aspects of an issue – the facts, the good points, the bad points, the positive and negative aspects, and creative alternatives.

  The red and green hats allow you to say inappropriate things which can be corrected by the black hat.

Now that you have been refreshed on what 6 hats of thinking method is and why it works, let’s look at…

How You Put the 6 Hats of Thinking into Practice to Organize Your Reunion

The key to utilizing the 6 hats of thinking is to have a good facilitator to keep things moving and to keep everyone focused – in this case, you are playing that role!

Again, at the first Zoom meeting, you decided that the very first thing you need to collectively do is to select a date for the reunion (hoping this COVID thing is over by then!) That way you can create a timeline, secure a venue, send out invites etc. As part of your second meeting, you have decided to utilize the 6 hats of thinking technique. After explaining the process of the 6 hats of thinking and how it will work to the committee, you start with everyone wearing the

White Hat…

and looks at a list of potential dates suggested by the alumni office. There are 10 potential dates, 5 in the Fall and 5 in the Spring. You agree that you will need to select a date ASAP, so people can get it on their calendars early. However, you have no idea about which date people prefer, so you will need to figure out how to get that information.

Next, you move on to the

Green Hat…

to look at some ideas on how to figure out everyone’s preferred date (and I don’t mean the person they are going to bring!). Someone on the committee suggests creating a Facebook Group, another suggests using Survey Monkey, and another suggests using a Doodle poll. All good ideas!

You then move to the

Yellow Hat…

to look at the benefits of the ideas. Creating a Facebook Group would allow you to upload photos and to manage the whole event from now until the event takes place. Using Survey Monkey would be pretty easy to set up and utilize. And using Doodle would let you specify the exact dates and times and to get instant results.

Next, you all put on the

Black Hat…

and look at why each may not work. While the Facebook Group is a good idea, not everyone is on Facebook. In terms of Survey Monkey, someone points out that only the email sent by Survey Monkey can track who responds, so if the email is forwarded you won’t be able to track the respondent. As for using a Doodle poll, the only real drawback is that there are ads you have to look at because it is free. As for the 10 dates themselves, someone points out that this is too many and it may be good to narrow it down to 5.

You then put on the

Red Hat…

to discuss gut feelings, emotions and fears. One of the women seems to really dislike the Facebook idea, she says several people ‘may’ have hooked up since graduation and are trying to avoid each other. Since she is a bit of a floozy you think she may be speaking from personal experience!  Just as you are about to say something you remember that the Red Hat is all about letting emotions out without judging, so you stop yourself before saying anything critical.  Plus you know very well everyone has skeletons in their closet!

Finally, you put on the

Blue Hat…

to draw conclusions and formulate next steps.  You decide to go with the Doodle poll as it is the most straightforward and it is free, which aligns nicely with your limited budget. People can put up with the annoying ads as they aren’t a showstopper.

The meeting concludes and using the 6 hats of thinking ends up being a resounding success that helps you come up with a great solution. You agree to meet in 2 weeks to review the results from the poll and to discuss using 6 hats of thinking to help find a venue.

As you are about to log off, some wise-ass Zoom-bombs your call with the random photo below:

Instead of being pissed off and telling them where to go, it suddenly hits you!

You forgot to let out your Shih-Tzu puppy before the call. Usually, your spouse does it, but they are on a Zoom call that started before yours and the dog hasn’t been out in a few hours!

The last time this happened you went downstairs to a veritable Shih-Tzu-storm!

If only you had put on the ‘Brown Hat’ before your spouse talked you into getting that damn dog!

Until next time, keep wearing those 6 hats of thinking, remember sometimes Shih Tzu happens, please STAY SAFE, and as always…PYMFP!
–Rick

More Detail on Using the 6 Hats of Thinking – Use it or Lose It

There are 2 ways to use the hats:

  You can use them individually. For example, perhaps you want everyone to play Devil’s advocate during a meeting, so you get everyone to put on the Black Hat.

  You can use them sequentially, typically the sequence looks like this as how you did it for your reunion:

  Blue: Introduction

  White: Data and Information

  Green – Alternatives and ideas

  Yellow – Benefits of ideas

  Black – Negative aspects of ideas

  Red – Feelings about ideas

  Blue – Conclusions and next steps

If you use them sequentially, you can use them in whatever order you want. Typically, you start and end with the Blue Hat. Usually, you then use the White Hat to look at the facts, but sometimes you may want to instead go with the Black Hat to get the negative thoughts out or the Green Hat to get all the alternatives on the table. It depends on the situation and the people in the room.

Everyone MUST wear the same hat at the same time. You can not use hats to categorize people even if their behavior invites it!

You don’t have to use every single hat, again it depends on the situation and the people in the room.

Usually, the time for each hat is short, a few minutes for each and a bit more for the Blue Hat at the end.

Some more specifics for using each hat:

Blue Hat:

Typically, you start and end with the Blue Hat. At the start, it is where you define the problem, discuss what you want to achieve, present any background information and outline the way the hats will be used as well as their sequence.

White Hat:

The White Hat reviews all information and data available absent of feeling and emotions. It helps you understand what you know, what you don’t know and what you still need to know so you can fill in the gaps.

Green Hat:

The Green Hat is all about creativity and coming up with new ideas and alternatives. You can utilize techniques such as lateral thinking to come up with creative new solutions to problems.

Yellow Hat:

The Yellow Hat takes a positive spin on the issue and looks at things with a glass-half-full mentality. It takes an optimistic look at best-case scenarios and potential opportunities and keeps you going when things look gloomy.

Black Hat:

The Black Hat is an opportunity to be critical and pessimistic. It is where you point out why an idea may not work, and it is your chance to be cautious and careful. It helps you find weak points or fatal flaws before they happen, so you can eliminate them or create contingency plans.

Red Hat:

The Red Hat is where you go with ‘your gut’ and let your emotions out. This is where your hunches and intuition appear. There is no need to justify anything that is said, as this is all about emotions and feelings. It can also help you project how people may react to your decision.

Blue Hat:

Finally, you use the Blue Hat again to end things by making a decision summarizing what has been achieved, the outcome and solution as well as next steps.

When to Use It:

You can use 6 hats of thinking as a solitary or group tool for:

 Problem-solving.
  Planning events.
  Strategic planning.
  Running meetings.

What Do You Think?

Have you ever used the 6 hats of thinking? How did you use it? Please share your experiences in the comments below!

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References

De, Bono E. Six Thinking Hats. Boston: Back Bay Books, 1999. Print